Intelligente Fabrik | General Terms and Conditions, as of 5 September 2025

The registration, which must be completed in full and signed in a legally binding manner, is a legally binding and irrevocable offer for the exhibitor. Registrations with reservations cannot be considered. By submitting the registration, the exhibitor acknowledges the "Trade Fair Conditions for Exhibitors" and the "House Rules" as binding for himself and all employees and agents of the event. By registering, the exhibitor has committed himself to supplying the event. The participation costs are calculated according to the size of the stand and the included marketing package. The statutory labour and trade regulations, fire protection, accident prevention, price labelling and company name must be strictly observed.

The organizer decides exclusively on the admission of exhibitors and the allocation of places. He reserves the right to reject the participation of an exhibitor at any time without justification. An admission that has already been granted once does not give rise to a claim to further admission, as punished as always. If necessary, the organizer is entitled to assign a seat in a different location, to relocate or close entrances and exits to the exhibition grounds (venue) and to the halls (premises) and to make other structural changes, deviating from the confirmation of admission and seat allocation. The organizer alone decides on the requirement of such a measure. If the participation costs are reduced, the difference will be refunded to the exhibitor. Further claims against the organizer are excluded. In the event of settlement or bankruptcy proceedings concerning the exhibitor's assets, the organizer is entitled to revoke exhibition stands that have already been awarded, without any claim for damages. The organizer is entitled to dispose of the agreed space, hereinafter referred to as "space" for short, elsewhere or to release it from the contract if the participation costs due have only partially or not been received at all within the stipulated payment period. In this case, the exhibitor is obliged to pay a one-time processing fee of 20% of the participation costs.

If the exhibitor withdraws from the contract by registered letter to the organizer, which must be received by the organizer at least eight weeks before the start of the event, and the organizer can still allocate the vacant space to another person under comparable conditions, the exhibitor must pay the organizer a lump-sum compensation in the amount of 40% of the agreed participation costs. If the vacant place cannot be allocated by the organizer to another person on comparable terms or if the contract is withdrawn in the period from eight weeks before the start of the event, the entire agreed participation costs must be paid by the exhibitor to the organizer as lump-sum damages. The exhibitor hereby expressly waives the assertion of claims against the organizer for any legal reason whatsoever, in particular on the legal grounds of reduction, claim for damages, violation of the duty to mitigate damages, equalization of benefits, etc.

Place of performance and fees 50% of the participation costs must be paid in full and free of charge no later than 7 days after receipt of the invoice. The remaining 50% is due 3 months before the trade fair without deduction. Invoices issued five weeks before the start of the event are due immediately. The timely payment of the entire agreed participation costs is a prerequisite for moving into the site. Special services are payable on the day the invoice is issued. In the event of late payment, 3% interest on arrears per month is payable from the due date. The issuer is not entitled to postpone, refuse or offset the payment of due invoices due to counterclaims of any kind. Complaints on the invoice of any kind must be made within 8 days of receipt. Later complaints cannot be considered. Any duties and fees incurred in connection with participation in the event are to be borne by the exhibitor and undertakes to hold the organizer completely indemnified and harmless in this regard.

The admission of co-exhibitors requires additional registration and the express consent of the organizer. A co-exhibitor is defined as an exhibitor who, is represented on the stand of the main exhibitor with his own economic goods and/or own staff.

If the event is not held for reasons beyond the control of the organizer, such as in particular, but not only, force majeure, unforeseen economic or political events, terrorism, pandemic, epidemic, the exhibitor is obliged to make the following payments to the organizer: In case of cancellation of the event in the period up to 90 days before At the beginning of the fair, the exhibitor must pay an amount of 10% of the agreed participation costs. If the event is cancelled in the period from 90 days before the start of the event to 14 days before the start of the event for the reasons mentioned above, the exhibitor must pay an amount of 25% of the agreed participation costs to the organizer. If the event is cancelled in the period from 60 days before the start of the event to 14 days before the start of the event for the reasons mentioned above, the organizer must pay 35% of the agreed participation costs to the organizer. If the event is cancelled from the 13th day before the start of the event for the reasons mentioned above, the exhibitor must pay an amount equal to 65% of the agreed participation costs or the organizer can withhold the costs already paid. In the event of a cancellation of the event for the reasons mentioned above, i.e. for reasons beyond the control of the organizer, such as in particular but not limited to, force majeure, unforeseen economic or political events, terror, pandemic, epidemic, the exhibitor has no claim whatsoever for damages or withdrawal from the contract and the exhibitor hereby expressly waives the assertion of such claims against the Organizer. If an exhibition date has to be postponed for reasons beyond the control of the organizer, such as in particular but not limited to, force majeure, unforeseen economic or political events, terrorism, pandemic, epidemic, the exhibition has to be shortened, interrupted, cancelled or extended for the reasons mentioned above, or if the location of the exhibition has to be moved, the exhibitor waives any claim for damages and withdraws from the contract and hereby expressly waives the assertion of such claims against the organizer. This waiver of the assertion of claims of any kind against the organizer shall also apply if the number of visitors is limited due to official measures or orders, the number of exhibitors is limited or other measures have to be taken that limit the scope and extent of the exhibition and the number of visitors.

The stands are predefined by predefined booths. Changes are subject to consultation with the organizer and should be communicated to the organizer no later than two months before the start of the trade fair. Changes to the booths that arrive later are associated with additional costs and may not be feasible. The floor, the hall walls and columns as well as fixed fixtures may not be decorated without the permission of the organizer. The exhibitor is obliged to comply with all legal, official and other applicable accident prevention regulations and other safety regulations when setting up and dismantling the exhibition stand. In particular, but not only, the fire protection regulations must be observed, so that only flame-retardant material may be used. Electrical installations may only be carried out by professionals approved by the organizer. The set-up and dismantling times according to the exhibitor information must be strictly observed. If the area is not occupied by the stipulated time, the organizer can dispose of the area elsewhere without further notification, but the entire participation costs will be charged. If the set-up time is exceeded, the organizer is entitled to charge the exhibitor for the costs incurred as a result.

No stand may be cleared in whole or in part before the end of the fair. Violating exhibitors must pay a contractual penalty in the amount of half the participation costs. If the dismantling time is exceeded, the organizer is entitled to have the stand structures cleared and stored at the expense and risk of the exhibitor. After dismantling, the original condition must be restored. The exhibitor must compensate the organizer for damage to the floor, walls, etc.

The exhibitor hereby expressly agrees that photographs, film and video recordings taken by the organizer or on behalf of the organizer by third parties of the exhibition events, the exhibition structures and stands as well as the exhibition objects may be used and also modified for the purposes of advertising, public relations, documentation and for any kind of publications, in particular in print and electronic media without the Exhibitor being able to derive any claim for remuneration from this against the organizer, he hereby expressly waives the assertion of such claims against the organizer. Photos provided by the exhibitor to the organizer for the purpose of PR and advertising for the event may be published and used by the organizer at his discretion, in particular in the media, and may also be modified. The exhibitor hereby expressly declares that he is entitled to pass on the right to publish these photos to third parties, in particular to the organizer. If the rights of third parties, in particular copyrights, are violated by the publication of such photos, the exhibitor undertakes to hold the organizer completely harmless and indemnified in this regard. The exhibitor undertakes to disclose the name of the photographer who owns the copyright for each photo and hereby declares that he has a right to use the work or a permission to use the work with regard to the photos handed over. The organizer is also entitled to pass on the photos made available to him to advertising agencies commissioned by the organizer. The exhibitor's obligation to indemnify and hold harmless also applies to an advertising agency commissioned by the organizer.

The exhibitor undertakes to take out natural hazard insurance for the art objects, objects and exhibits brought in by him for the duration of the event. He is obliged to provide proof of this insurance to the organizer before the start of the event. The exhibitor is also obliged to take out liability insurance for any damage to persons and property caused by the exhibitor, his employees and/or visitors or by the objects exhibited by him and also to provide proof of this insurance to the organizer before the start of the exhibition. The organizer assumes no liability whatsoever in the event of loss or damage to the exhibition goods or stand equipment brought in or left behind by the exhibitor. The exhibitors, for their part, are liable for any damage caused to persons or property by them, their employees, their agents or their exhibits and facilities. The organizer is to be held harmless and indemnified. During the set-up and dismantling period, each exhibitor has an increased duty of care for the safety of his goods. The organizer does not accept certain consignments on behalf of the exhibitor and is not liable for any loss, incorrect or delayed delivery. The organizer is not liable for any pecuniary, health or other damage of any kind whatsoever that happens to the exhibitor himself, his employees or third parties for whatever reason in connection with the preparation, implementation or handling of the event. No liability is assumed for incorrect insertions in trade fair publications or exhibitor directory (e.g. printing errors, formal errors, incorrect classification, non-insertion). Claims against the organizer for errors in stand construction, faulty plan sketches and similar errors are excluded. The organizer is also not liable for interruptions or fluctuations in the power supply or for interruptions in the telephone or internet connection. No claim for compensation of any kind against the organizer can be derived from the title of an infringement by other exhibitors or their agents of the provisions of the trade fair and exhibitor conditions, against the provisions of the house rules and the official requirements.

The organizer will take care of the cleaning of the building and the corridors. The exhibitor must ensure that the exhibition stand is clean and that the packaging material is removed. The stand cleaning must be completed daily before the start of the event. Packaging material and waste that the exhibitor throws into the aisle or puts aside, or leaves behind during dismantling, will be removed at the exhibitor's expense

The exhibitor gives his express consent that the exhibitor's personal data may be processed automatically and may also be used for advertising purposes. The data will be stored and processed by the organizer exclusively on the basis of the legal provisions, such as in particular the General Data Protection Regulation (GDPR) and the Data Protection Act (DSG).

The contract concluded between exhibitor and organizer on the basis of these trade fair conditions is subject exclusively to Austrian law, place of jurisdiction: Vienna.